How do you change 'paragraphing' in Outlook - when reply to an email? For example, my current reply to an email has zero paragraph spacing so each 'enter' or end of a paragraph has no spacing to the next paragraph. Therefore a double 'enter' is required to space each paragraph. I want this to be automatic as 'default' - so a setting which I can't find needs to be changed. Thanks, this has been a bugbear for me forever... Using classic Outlook for Windows in business environments Locked Question. This question was migrated from the Microsoft Support Community. You can vote on whether it's helpful, but you can't add comments or replies or follow the question. Anonymous 2023-05-10T02:35:39+00:00 Excellent that you tested it and yes I followed those instructions to the tee. Problem is they do not work for an incoming email that has no paragraphing. I suggest that you test that and not test an email with paragraphing already. A "reply email" will only mimic the orginal email formatting as I have stated above - testing would prove this. If I am wrong ,I'd be happy to admit this. Signature spacing is not just my case - it is all office cases - I've seen this repeated everywhere in offices - if you create your own signature. A workaround for a paid basic facitlity that doesn't work is really poor. Workaround exist because the original is "faulty" and in this case never fixed when new versions come out. Delete the signature facitlity if this random additional line is unfixable. Especially, if MS Office create all this new fancy stuff, but negate the basics like the 2 I have mentioned. I'll create a stationery as a "workaround". And I assume that stationery will get rid of the additional line, but probab;y won't fix the paragraphing on a return email that has no paragraphing? Lets see. I do appreciate your time, but we both know this is just accepting the unacceptable. 0 comments No comments Excellent that you tested it and yes I followed those instructions to the tee. Problem is they do not work for an incoming email that has no paragraphing. I suggest that you test that and not test an email with paragraphing already. A "reply email" will only mimic the orginal email formatting as I have stated above - testing would prove this. If I am wrong ,I'd be happy to admit this. Signature spacing is not just my case - it is all office cases - I've seen this repeated everywhere in offices - if you create your own signature. A workaround for a paid basic facitlity that doesn't work is really poor. Workaround exist because the original is "faulty" and in this case never fixed when new versions come out. Delete the signature facitlity if this random additional line is unfixable. Especially, if MS Office create all this new fancy stuff, but negate the basics like the 2 I have mentioned. I'll create a stationery as a "workaround". And I assume that stationery will get rid of the additional line, but probab;y won't fix the paragraphing on a return email that has no paragraphing? Lets see. I do appreciate your time, but we both know this is just accepting the unacceptable. Anonymous 2023-05-09T01:52:35+00:00 yes I did. As I stated have you tried it yourself? Test it yourself, it does not work. 0 comments No comments yes I did. As I stated have you tried it yourself? Test it yourself, it does not work. Anonymous 2023-05-09T00:29:43+00:00 Thanks for that but it changes the normal.dot file and that 'single' reply email you do it to - but it does not change future "reply" email paragraphing for any following email replies. Try it yourself. You can change any single email reply but not the default to ALL email replies, regardless if you set a default in that single email reply. Sorry that suggestion does not work - I have tried this ever since outlook began. 0 comments No comments Thanks for that but it changes the normal.dot file and that 'single' reply email you do it to - but it does not change future "reply" email paragraphing for any following email replies.

Try it yourself. You can change any single email reply but not the default to ALL email replies, regardless if you set a default in that single email reply. Sorry that suggestion does not work - I have tried this ever since outlook began. Anonymous 2023-05-10T01:06:53+00:00 Ok I'm not trying to be difficult, but you haven't answered whether you actually did your own instructions - tested it. I'm on 365 by the way. Anyway regrdless... I believe the problem is that the reply email 'mimics' the original email you are replying to. For example, if the incoming/original email has zero paragraph spacing - then your reply to that will be the exact same formatting. And no changing of the default.dot will affect that reply. There is also a spacing problem in new emails with a signature. You will see below a 'newly' created email without doing anything - and there are 2 lines above the signature already. So in each email you need to delete a line. I've asked this before and its unfixable. When you create a signature it creates a line above it, even if that signature doesn't have one. And then when that signature is used, the emial creates a line for typing. Thereby creating 2 lines. And for what it is worth there is a line created after the signature always regrdless if the signature doesn't have one. 0 comments No comments Ok I'm not trying to be difficult, but you haven't answered whether you actually did your own instructions - tested it. I'm on 365 by the way. Anyway regrdless... I believe the problem is that the reply email 'mimics' the original email you are replying to. For example, if the incoming/original email has zero paragraph spacing - then your reply to that will be the exact same formatting. And no changing of the default.dot will affect that reply. There is also a spacing problem in new emails with a signature. You will see below a 'newly' created email without doing anything - and there are 2 lines above the signature already. So in each email you need to delete a line. I've asked this before and its unfixable. When you create a signature it creates a line above it, even if that signature doesn't have one. And then when that signature is used, the emial creates a line for typing. Thereby creating 2 lines. And for what it is worth there is a line created after the signature always regrdless if the signature doesn't have one. Anonymous 2023-05-08T05:38:36+00:00 Hi, and thanks for reaching out. My name is Iya. I'm an independent advisor and a Microsoft user like you. I'll be happy to help you out today. To change your default paragraph spacing: In your Outlook please click on new mail , then in the new window that appears select Format Text, please make sure the cursor is in the body of the mail or else the options will be grayed out. Then select line and paragraph spacing > spacing options. Then in the window that appears, uncheck “Don’t add space between paragraphs of the same style”, then select set as default. A prompt will appear and please select , all documents based on the Normal Email template, and click okay. I hope that helps, and please feel free to let me know if you need any further assistance. Regards, Iya Give back to the community. Help the next person who has this issue by indicating if this reply helped you. Click Yes or No below 0 comments No comments Hi, and thanks for reaching out. My name is Iya. I'm an independent advisor and a Microsoft user like you. I'll be happy to help you out today. To change your default paragraph spacing: In your Outlook please click on new mail , then in the new window that appears select Format Text, please make sure the cursor is in the body of the mail or else the options will be grayed out. Then select line and paragraph spacing > spacing options. Then in the window that appears, uncheck “Don’t add space between paragraphs of the same style”, then select set as default. A prompt will appear and please select , all documents based on the Normal Email template, and click okay. I hope that helps, and please feel free to let me know if you need any further assistance. Give back to the community. Help the next person who has this issue by indicating if this reply helped you. Click Yes or No below